AI Room Stop Sale - No More Manual Data Entry

Challenge

Many travel businesses struggle with the manual process of setting ‘Stop Sale’ - blocking room availability for specific dates. Traditional methods require analysing information from DMCs, hotels, and contractors, manually entering the data, and managing and controlling it in reservation systems, which is time-consuming and prone to errors. Lack of precise control over availability might result in overbooking or missed booking opportunities.

Solution

Resabee Travel Tech introduced a new feature, the AI Room Stop Sale, which automates the whole process of communication with contractors using artificial intelligence. To build this new feature, we used Gemini, an AI model from Google. It perfectly aligns with the technical requirements and underscores our ongoing partnership with Google. The feature:

• Recognises hotel in the reservation system database.  

• Analyses notifications containing ‘Stop Sale’ information and automatically extracts, analyses and process key data.

• Integrates with the Resabee Booking system, data is transmitted via API interfaces, allowing 'Stop Sale' information to be retrieved and entered.

• Automatically applies ‘Stop Sale’ based on processed data, considering dates, room types, and distribution channels.

• Sends notifications to Travel Product Managers with a summary of actions and the ability to edit or cancel them with one click.

We have already implemented the solution to one of our key partners, ITAKA, and we’re in the process of introducing it to another partner, Čedok.

Down below you'll find a diagram that shows the new module's process:

flowchart TB
    %% Node definitions with improved labels and spacing
    A("  Stop Sale Notification  ") -->|triggers| B
    B("  AI Module  ") --> C
    C("  Hotel recognition in
reservation system  ") --> D
    D("  Analysis and processing
of Stop Sale data  ") --> E
    E("  Integration with
Resabee Booking via API  ") --> F
    F("  Automatic application of Stop Sale
considering dates and room types  ") --> G
    G("  Notification to Travel Project Manager
with one-click edit option  ")
    
    %% Styling based on website buttons
    classDef primary fill:#171717,stroke:none,color:white,font-weight:bold,font-size:14px,border-radius:25px,font-family:Poppins,sans-serif,padding:20px
    classDef secondary fill:white,stroke:#171717,stroke-width:1px,color:#171717,font-weight:bold,font-size:14px,border-radius:25px,font-family:Poppins,sans-serif,padding:20px
    
    %% Link styling
    linkStyle default stroke:#666,stroke-width:1.5px,fill:none
    
    %% Apply classes to nodes - alternating between primary/secondary style
    class A,B,F,G primary
    class C,D,E secondary
    
	

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User Capabilities

What can users do thanks to this new feature?

• Initiating the ‘Stop Sale’ process by sending information to the Resabee Booking system remotely without entering it.

• Viewing detailed ‘Stop Sale’ information within accessing the Resabee Booking system.

• Quickly editing or cancelling a ‘Stop Sale’ action without logging into the Resabee Booking system.

Benefits

Introducing AI Room Stop Sale has delivered meaningful results:

• Convenience and flexibility in room availability management for Travel Project Managers.  

• Significant time savings for employees.

• Full automation of the process, eliminating human errors.

• Increased accuracy and speed in setting ‘Stop Sale’.

Conclusion

With AI Room Stop Sale, travel business can significantly streamline operational processes and save time previously spent on manual availability management. The module ensures greater precision and allows for dynamic real-time adjustments, enhancing efficiency in sales and reservation management.